n8n email sender

Automated Email Campaign Manager - n8n Workflow

Send personalized bulk emails with attachments and automatic Excel tracking - Zero manual work.

What This Workflow Does

A complete email campaign automation system that reads your contact list from Excel, sends personalized emails with file attachments (like your CV/resume), and automatically updates your spreadsheet with delivery status and timestamps. Perfect for job seekers, sales professionals, and marketers running outreach campaigns.

The Problem It Solves

• ❌ Manually sending individual emails to dozens/hundreds of contacts
• ❌ Copy-pasting personalized content for each recipient
• ❌ Forgetting to attach important documents
• ❌ Manually tracking who received emails and when
• ❌ Risk of sending duplicates to the same person
• ❌ No efficient way to manage large contact lists

What You Get

✅ Complete n8n workflow - Import and run immediately
✅ Excel-based contact management - Easy to update your recipient list
✅ Smart filtering - Only sends to contacts without "Sent" status
✅ Batch processing - Sends 20 emails per run (customizable)
✅ Dynamic personalization - Auto-inserts company name and contact info
✅ File attachment support - Automatically attaches PDF/documents
✅ Automatic status tracking - Updates Excel with sent date and status
✅ Duplicate prevention - Never sends to the same contact twice
✅ Complete setup guide - Step-by-step instructions included

Perfect For

• Job seekers sending CVs to multiple companies
• Sales teams doing cold email outreach with proposals
• Freelancers pitching services to potential clients
• Recruiters sending candidate profiles to hiring managers
• Marketers running personalized email campaigns
• Business development professionals managing outreach lists
• Anyone who needs to send personalized bulk emails professionally

Technical Requirements

• n8n instance (cloud or self-hosted)
• SMTP email account (Gmail, Outlook, custom domain)
• Excel file with contact list (.xlsx)
• Python 3 with openpyxl (for Excel updates)
• Basic familiarity with n8n

Key Features

📊 Excel-Driven Automation

• Reads contacts from your spreadsheet
• Filters based on status column
• Updates sent date and status automatically
• Prevents duplicate sends

✉️ Smart Email Engine

• Personalizes subject and body for each recipient
• Company name auto-inserted
• Contact name customization
• Professional HTML email formatting

📎 Attachment Management

• Automatically attaches PDF or other files
• Perfect for CVs, proposals, brochures
• Single or multiple attachments supported

⚙️ Intelligent Processing

• Batch processing (20 emails per run by default)
• Sorted by index for organized sending
• Error handling and logging
• Status tracking for accountability

🔒 Privacy & Control

• Runs entirely on your infrastructure
• Your data never leaves your server
• Full control over sending schedule
• Customizable to your exact needs

What's Included

1. Complete n8n workflow file (.json) - Ready to import
2. Excel template - Pre-configured with required columns
3. Python update script - For Excel status updates
4. Setup guide (PDF) - Detailed installation instructions
5. Email template - Professional HTML format (customizable)
6. Configuration checklist - Don't miss any step
7. Troubleshooting guide - Common issues and solutions
8. Customization tips - Adapt to your specific use case

How It Works

The Workflow Process:

1. Read Excel → Loads your contact list from spreadsheet
2. Filter & Sort → Picks unsent contacts (max 20 per batch)
3. Split Batches → Processes one email at a time
4. Personalize → Builds custom subject and body for each contact
5. Attach File → Adds your CV/document to the email
6. Send Email → Delivers via your SMTP server
7. Update Excel → Marks contact as "Sent" with timestamp
8. Repeat → Loops until batch is complete

Excel File Structure

Your spreadsheet needs these columns:

• Index - Sequential number for sorting
• Company - Company name (used in personalization)
• ContactName - Recipient name (optional)
• Email - Recipient email address
• Status - Empty or "Sent" (auto-updated)
• SentDate - Timestamp (auto-updated)

(Template included with flexible column naming)

Setup Time

30-45 minutes from download to sending your first batch

Customization Options

• Change batch size (send 5, 10, 50, or any number at once)
• Modify email subject and body templates
• Add more personalization fields
• Adjust filtering logic (e.g., send only to specific industries)
• Include multiple attachments
• Add delay between sends
• Integrate with CRM systems
• Add follow-up scheduling

Real-World Use Cases

Job Seeker Campaign: "I used this to send my CV to 200+ companies in 2 weeks. Got 15 interview calls! The personalization made each email feel hand-crafted."

Sales Outreach: Send personalized proposals with pricing PDFs to warm leads automatically, tracking every interaction.

Freelance Pitching: Pitch your services to potential clients with portfolio attachments, managing hundreds of prospects effortlessly.

Why This Beats Manual Sending

Manual ProcessWith This Workflow5 minutes per email30 seconds for 20 emailsHigh risk of errorsAutomated accuracyForget attachmentsNever miss attachmentsNo trackingComplete audit trailCopy-paste fatigueSet and forget

Performance

• Speed: Send 20 personalized emails in ~30 seconds
• Accuracy: 100% - never forgets attachments or personalization
• Tracking: Every send logged with timestamp
• Scalability: Handle thousands of contacts efficiently

🎯 Launch Price: $79 $149

Limited time offer - Price increases to $149 after first 50 sales

Why $79 is a steal:

• Saves 10+ hours on your first campaign
• Professional developers charge $500-2,000 for similar systems
• One-time payment, use forever
• Full ownership and customization rights

What Customers Say

"As a job seeker, this saved me weeks of manual work. Sent 150 personalized applications in 3 days. Worth every penny!" - Sarah K.

"Game changer for our sales team. We went from 10 outreach emails per day to 100+. ROI in the first week." - Michael R., Sales Manager

FAQ

Q: Do I need coding skills?
A: Basic n8n knowledge helps, but the setup guide walks you through everything. If you can import a workflow and edit a spreadsheet, you're good to go.

Q: Will this work with Gmail/Outlook/my custom domain?
A: Yes! Works with any SMTP email provider. Guide includes setup instructions for popular providers.

Q: How do I avoid my emails going to spam?
A: The guide includes best practices for deliverability: proper SMTP configuration, email warm-up, and content tips.

Q: Can I send more than 20 emails at once?
A: Absolutely! The batch size is easily adjustable. You can send 5, 50, 100, or any number you want.

Q: What if I don't have Python installed?
A: The setup guide includes Python installation instructions. It's a 5-minute process.

Q: Does this work on Windows/Mac/Linux?
A: Yes, the workflow runs on all platforms. Minor path adjustments may be needed (covered in guide).

Q: Can I customize the email template?
A: 100%! The email content is in a simple function node. Edit text, add images, change formatting - it's yours to modify.

Q: What about GDPR/email compliance?
A: You're responsible for having consent to email contacts. This tool helps with delivery and tracking, but compliance is on you.

Q: Do you offer refunds?
A: Yes, 30-day money-back guarantee if the workflow doesn't work as described.

Q: Do I get updates?
A: Yes! Bug fixes and improvements are free forever. Major new features may be separate products.

Bonus: What You'll Learn

Beyond just getting a working system, you'll learn:

• Advanced n8n workflow design patterns
• Excel automation techniques
• Email campaign best practices
• Batch processing strategies
• Error handling in automation

These skills are valuable for building other automation projects!

Support & Community

• Email support: Respond within 24 hours
• Setup assistance: Stuck? We'll help you get running
  

Requirements Checklist

Before purchasing, ensure you have:

• n8n installed (cloud or self-hosted)
• SMTP email account credentials
• Python 3.x (installation guide included)
• Basic Excel skills
• Contact list ready or template to start

Guarantee

30-Day Money-Back Promise

If the workflow doesn't work as described, or you can't get it running with our support, full refund - no questions asked.

License

Single User License - Use for personal or business campaigns
Team License - Contact for multi-user pricing
Modification Rights - Full permission to customize for your needs
Resale Prohibited - Cannot resell or redistribute the workflow

🚀 Start Automating Your Email Campaigns Today

Stop wasting hours on repetitive email tasks. Let automation handle the boring work while you focus on building relationships.

One-time payment. Lifetime access. No subscriptions.